Approve a purchase order

Article • 4/27/2026 • 1 min read

When you approve a purchase order, you change its status from awaiting approval to open.

To approve a purchase order

  1. Open the Purchase Orders (PO) page.

    • Select Production Management > Production Transactions > Purchasing > Purchase Orders.

      Or

    • Search for PO or Purchase Orders in the Navigation box and then select Purchase Orders.

      The Purchase Orders (PO) page appears.

  2. On the Toolbar, click Browse.

    The Browse For Purchase Orders window appears.

  3. Select the row that contains the purchase order to approve, and click Select. Or double-click the row that contains the purchase order to approve.

    Click Cancel to exit from the Browse For Purchase Orders window.

  4. Click the Status button and select Open.

    The Purchase Orders Change Status window appears.

  5. If the Date field doesn’t display the current day’s date, double-click in the field or type today’s date.

    Or click the icon at the end of the Date field. This displays the Calendar. Select an appropriate date.

  6. If the User field doesn’t display your user name, type your user name in the field.

  7. In the Remarks field, type a reason for approval.

  8. Click OK to keep the changes.