Record prices in RFQs

Article • 4/27/2026 • 3 min read

After you receive the vendor’s quotation, record the prices quoted by the vendor.

To record prices in RFQs

  1. Open the Request For Quote (RFQ) page.

    • Select Production Management > Production Transactions > Purchasing > Request For Quote.

      Or

    • Search for RFQ or Request For Quote in the Navigation box and then select Request For Quote.

      The Request For Quote (RFQ) page appears.

  2. Click Browse to select the RFQ number.

  3. On the Toolbar, click More Actions.

  4. Select More Actions > Actions > RFQ Vendor Prices.

  5. The Record RFQ Vendor Prices screen is displayed. The Header consists of the Request For Quote (RFQ) number, Vendor number, RFQ Date, and RFQ Status.

  6. The Vendor Response Header is located at the top of the screen. It includes the following fields:

    1. Quote Date: In this field, enter the date the quote was created.

    2. Vendor Quote No: In this field, enter the vendor’s document number.

    3. Price Expires: In this field, enter the date until which the price quoted by the vendor is valid.

    4. Quantity Expressed In: In this field, select the unit of measure in which the quantity is expressed.

      • Select Inventory if the quantity is expressed in the company unit of measure.

      • Select Vendor if the quantity is expressed in the vendor unit of measure.

        By default, Inventory is selected. You cannot change it if you receive the quantity information in the Inventory unit of measure.

    5. Vendor Response Header Info Applies To All Parts: Select this check box to automatically apply the information entered in the Vendor Response Header for all parts. Clear this check box to manually enter the detail information for each part.

  7. To add landed costs, perform the following steps:

    1. On the Toolbar, click More Actions.

    2. Select More Actions > Actions > Landed Cost

    3. The Landed Cost window appears.

    4. In the fields in the left column, type the percentage of the unit cost, or in the fields in the right column, type the actual amounts.

    5. On the header, click Save.

    6. Close the window.

  8. Click Browse to find the vendor that needs its quotation information entered if there are multiple vendors on this RFQ, and double-click to select that vendor.

  9. In the Price column, enter the vendor’s quoted unit price for the different RFQ quantities listed.

  10. The price entered is also displayed in the Unit Cost field of the Inventory section.

  11. In the Vendor section, enter the vendor information and the part information as provided by the vendor.

    1. In the Vendor Part No field, enter the vendor’s part number.

    2. In the Description field, enter the vendor’s part description.

    3. From the FOB list, select the Freight on Board location.

    4. In the Vendor U/M / INV U/M field, type the value obtained by dividing the vendor’s unit of measurement by the inventory unit of measurement.

    5. From the U/M list, select the vendor unit of measurement.

    6. In the Lead Time(Days) field, enter the vendor lead time.

    7. The RFQ INV Quantity and Price fields display the values listed in the grid. You can change these values, if necessary.

  12. On the Toolbar, click Save.

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