Check vendor history

Article • 4/27/2026 • 4 min read

You can check the vendor history from the Accounts Payable Invoice (APINV) page or the Vendor (VEND) page. All current and prior vendor invoices are available, and you can display the actual invoice record or any related records such as the PO, Receiver, or Shipper. You can sort and filter the invoices, and then export them to an excel spreadsheet.

To check vendor history

Open the Vendor Invoice & Debit Memo (APINV) page.
- Select Financial Management > Financial Transactions > Accounts Payable > Vendor Invoice & Debit Memo.
Or
- Search for APINV in the Navigation box and then select Vendor Invoice & Debit Memo.
The Vendor Invoice & Debit Memo (APINV) page appears.
On the Toolbar, click Browse.

The Browse For Vendor Invoice & Debit Memo window appears.
Highlight a row and click Select. Or double click the row to select.
On the Toolbar, click More Actions.
Select More Actions > Actions > Vendor History.

The Vendor History page appears. By default, this page displays all invoices and document types column header says Invoice No, as well as the aging based on Due Date for the records displayed.
In the Calculate Aging Using box, select the appropriate option to calculate aging by due date or invoice date.

You can double-click on most column headings in the invoice grid to re-sort the records based on that column.
Use the Filter By fields to filter the vendor history information.
1. Select the required option from the Invoice Status View list to view invoices with a specific status.
2. Select the appropriate option from the View Invoices Related To list to view invoices associated with a specific type of document and click Apply Filter on the grid toolbar. The default is set to view ALL DOCUMENTS, but you can also view invoices related to the PO Number, Receiver, Part Number, or Check Number.
If you select a different type of document, a field is displayed. Enter the number associated with the document or click the lookup reference and select the number.
1. To view invoices for a specific range of dates, select the type of date you want to use. You can select Invoice Date, Due Date, or Last Payment Date. Specify the date range in the Date Range From and To fields.

The following table lists the fields displayed in the invoice grid.

Field Name	Description
Invoice No.	The number assigned to the invoice.
Invoice Date	The invoice date.
Due Date	The date the invoice is due to be paid.
Status	The status of the invoice.
Paid Date	The date that the last payment on this invoice was made.
Check Number	The number of the check that was used to pay this invoice. If you have made multiple payments for an invoice, the word MULTIPLE displays. If there are multiple payments, right-click in this field to display the Check List screen that shows each check number, check date, and the check amount paid toward the invoice. If a check has been voided it displays twice; once for the original check, and a second time with the word VOIDED, and a negative amount.
Amount Paid	The total amount paid toward this invoice.
Rem. Balance	The amount of the invoice that has not been paid. This balance does not include any discounts or adjustments applied against this invoice.
Source	The source of the invoice can be a Receiver, Misc Vend Invoice, or PO.
Source No	The number associated with the record used to Copy the invoice, that is, the PO, Shipper, or Receiver number. If the invoice was created from multiple receivers, the word MULTI displays.

Field Name	Description
Currency	The vendor’s default currency.
TXN Paid	The amount of the transaction converted to the vendor’s currency.
TXN Balance	The invoice balance converted to the vendor’s currency.

After filtering and displaying the invoices, you can export them to an excel spread- sheet. Any filters and sorts applied will carry over to the report or spreadsheet.
Right-click on the grid and select Export.
Select the required format. The grid will be downloaded.