Add a cash receipt

Article • 4/27/2026 • 2 min read

When a customer sends you money, you can apply it to open invoices. You can also add cash receipts for multiple customers.

To add a receipt

  1. Set up the receipt.

  2. On the Toolbar, click Copy > AR Receipt.

    The Cash Receipt Invoice Selection window appears.

  3. Click the Customer lookup reference.

    The Lookup For Customer window appears.

  4. Select a row to select a customer and click Select.

    The invoices associated with the customer are displayed in the grid.

  5. In the Select column, select the check box to include the invoice.

  6. Click OK.

  7. Set payment information:

  8. In the Date Deposited field, specify the deposit date. This date becomes the general ledger posting date.

    1. From the Payment Method list, select the payment method.
    2. In the Ref/Check No field, type the reference or check number.
    3. In the Cash Amount field, specify the payment amount.
    4. The Yet to Apply field shows the amount available to apply to the invoices.

  9. To set the account to which to credit the payment, click the Cash Acct lookup ref- erence button and select the general ledger account.

    The Gain/Loss Acct field displays the general ledger account to which Made2Manage posts currency exchange gains and losses.

  10. To let Made2Manage automatically apply the payment to invoices, select the Dis- tribute Automatically check box.

  11. To edit the customer invoice:

  12. On the grid toolbar, click Edit This Customer Invoice.

    A message, Do you want to see all unpaid and partially paid invoices for this customer? is displayed.

  13. Click Yes to view all unpaid and partially paid invoices.

  14. To manually distribute the payment:

  15. Clear the Distribute Automatically check box.

    1. In the Amount Paid column of the appropriate invoice, type the amount to apply to that invoice.

      The value in the Yet to Apply field is reduced by the amount entered In the Amount Paid column.

    2. In the Discount or Adjustment column, type the applicable dis- counts or adjustments.

    3. On the grid toolbar, click Apply Discount Amt to this Row.

  16. On the Toolbar, click Save.

    When you finish working with this cash receipt, mark it as paid.