Create a new EFT batch

Article • 4/27/2026 • 3 min read

The AP Payment EFT (APEFT) page displays all the Electronic Funds Transfer (EFT) enabled vendors and their invoices with EFT payment mode and have been approved for payment. You can include multiple invoices from multiple vendors in an EFT batch.

To create an EFT batch

  1. Open the AP Payment EFT (APEFT) page.

    • Select Financial Management > Financial Transactions > Accounts Payable > AP Payment EFT.

    Or

    • Search for APEFT in the Navigation box and then select AP Payment EFT. The AP Payment EFT (APEFT) page appears.

  2. On the Toolbar, click New.

    The Bank Name field automatically displays the EFT enabled account as the default account in Bank Names tab of the Accounts Payable (CSAP) page. If no EFT-enabled bank is set as the default account, the Bank Name field displays the EFT-enabled bank first added in the Bank Names tab of the Accounts Payable (CSAP) page. The EFT-enabled vendors associated with the bank account are listed in the Vendors grid. The invoices approved for payment for the first vendor are listed in the Invoices grid.

  3. To select another bank:

    1. Click the Bank Names lookup reference.

      1. In the Lookup For Bank Name window, highlight the required bank and click Select.

    2. To filter the records displayed in the Invoices grid, in the Highest Urgency and the Lowest Urgency fields, specify the urgency values.

    By default, the Highest Urgency value is set to 1. You cannot enter a value lower than 1 or higher than 8. By default, the Lowest Urgency value is set to 8. You cannot enter a value lower than 1 or higher than 8. The Lowest Urgency value must be greater than the Highest Urgency value.

  4. Make the necessary changes in the Vendors grid:

    • Select the check box in the Select column for all the vendors whose invoices you want to add in the batch.

    • Select the Select check box to select all the listed vendor records.

    • Clear the Select check box to clear all the selections made.

    • On the grid toolbar, click Refresh List to refresh the vendors and the invoices displayed based on any changes made in the (APCASH) - Approve Invoice for Payment page page.

  5. Select the invoices that you want to include in the batch:

  6. Select the vendor in the Vendors grid.

    The Select check box for the vendor must be selected.

    The invoices of the vendor that have been approved for payment, and that have the payment mode EFT, and the same currency as that of the selected bank are listed in the Invoices grid. The debit memos that are approved for payment and that have the same currency as that of the selected bank are also listed in the Invoices grid. By default, all the invoices and debit memos are selected.

    1. In the Invoices grid, select the check box in the Select column for the invoices and the debit memos that you want to include in the batch.

      Or clear the check box in the Select column for the invoices and the debit memos that you do not want to include in the batch.

    2. Repeat Steps 6a - 6b for each vendor whose invoices you want to include in the batch.

  7. On the Toolbar, click Save.

    If any of the invoices selected have a negative payment amount, an error message is displayed. Click Close to close the message window. Clear the check box in the Select column for that invoice.

    The EFT batch is created in the Started status. The EFT Batch ID is automatically generated based on the Next EFT Batch ID value in the Checking Accounts tab of the Accounts Payable (CSAP) page which is then incremented. The Batch Creation Date value is set to the current system date.