Set up the general ledger

Article • 4/27/2026 • 6 min read

Setting up the general ledger mainly involves setting the account number format and choosing a method for posting each subledger to the general ledger.

To set up the general ledger

  1. Open the General Ledger (CSGL) page.

    a. Select Utilities > Company Setup > Module Setup > General Ledger.
    Or
    b. Search for CSGL in the Navigation box and then select General Ledger. The General Ledger (CSGL) page appears.

  2. Select the default country.

    a. Click the Default Country lookup reference.

    The Lookup For Default Country window appears.

    b. Select the row that contains the desired country, and click Select. Or, double-click the row that contains the desired country.

    The Country field must be empty for all the available countries to be listed.

    The currency associated with the country automatically displays in the Default Currency field.

  3. Set the account number format in the Account Number Format section.

    a. From the 1st row, under Sequence Order, select any of the following number type.

    • AccountNumber

    • Company

    • Division

    • Location

    • DeptCenTer

    • Facility

    b. In the Starting At field of the 1st row, type the starting position of the first number.

    c. In the Length field of the 1st row, enter the exact number of characters in the first number. Increment or decrement the value using upward or downward arrow.

    d. In the Separator Character(s) field of the 1st row, type one or more characters to be used to separate the first and second numbers that you defined under Sequence Order.

    e. Specify the values in the Sequence Order, Starting At, Length, and Separator Character(s) fields for each of the remaining number type in your account number.

  4. Under the Default Account and Fiscal Year section, set the values for the Retained Earnings GL Account No, GL Account No For Errors (Expense), Current Period, and Multi-currency option and Frgn Currency Tranlation Adjustment Acct.

    a. Click the Retained Earnings GL Account No lookup reference. The Account Number field must be empty for all the available Account Numbers to be listed.
    The Lookup For Retained Earnings GL Account No window appears.

    b. Select the row that contains the required account number and click Select.

    c. Click the GL Account No For Errors (Expense) lookup reference.
    The Lookup For GL Account No For Errors (Expense) window appears.

    d. Select the row that contains the required account number and click Select.The Account Number field must be empty for all the available Account Numbers to be listed.

    e. The Current Period field displays the current financial period of the company that is used in all finance related transactions. This period is fetched from the Period Closing (EOP) page.

    f. Select the Multi-Currency check box if your company allows multiple currency transactions.

    g. Click the Frgn Currency Translation Adjustment Acct lookup
    reference to select the account to use for foreign currency adjustments.
    The Account Number field must be empty for all the available Account Numbers to be listed.

  5. Underneath the Additional Configurations section: Select the Check For Out of Balance checkbox to receive a notification if postings are out of balance after you process journal entries or post transactions.

    Select the Allow Order Costing Postings to Closed Period check box to allow users to post order costings and payroll transactions to a closed period. Clear the checkbox, if you do not want to permit postings to a closed period. By default, the Allow Order Costing Postings to Closed Period checkbox is selected to allow postings to a closed period.

    Select the Show Warning Message For Order Costing Postings to Closed Period checkbox to display a warning message when the user enters a document date that falls in the closed period.

    By default, the Show Warning Message For Order Costing Postings to Closed Period check box is cleared to prevent the display of warning messages when the user enters a date that falls in a closed period.

    If the Allow Order Costing Postings to Closed Period checkbox is cleared, then the Show Warning Message For Order Costing Postings to Closed Period check box is also cleared and is read-only.

  6. Specify how you want to create invoices for the skipped periods.

    a. Select the Recur Make-Up check box to create multiple invoices according to the frequency set up for the skipped period considering the Next Scheduled Date specified in the Recurring Events (RECUR) page.

    b. Clear the Recur Make-Up check box to create a single invoice with regular monthly amount considering the Next Scheduled Date specified in the Recurring Events (RECUR) page.

    The invoices are created in New, Not Confirmed status, irrespective of the Auto Confirm New Invoices setting in the

    • AP Invoicing Defaults tab of the Accounts Payable (CSAP) page.
    • Accounts tab of the Accounts Receivable (CSAR) page.

  7. Choose if you want to allow the modification of the Next Scheduled Date field on the Recurring Events (RECUR) page.

    a. Select the Allow Backdating In Recur checkbox to allow modification.

    You can modify the Next Scheduled Date field only if you have defined the EDIT permission for the RECUR1 item in the User Permission Wizard (PERMWIZ) page.

    The following validations are performed for the modification of the Next Scheduled Date field:

    • You cannot enter a date in a period for which an invoice has been already created by the RECUR event.
    • The entered date must be greater than the last document date created by the RECUR event.
    • If any invoice in New, Not Confirmed status created by the RECUR event is deleted, then the greatest date of invoices created by the RECUR event is set to the Last Transaction Date only if the greatest date is lesser than the Next Scheduled Date.

    b. Clear the Allow Backdating In Recur checkbox to prevent modification irrespective of the user permissions.

  8. Select Use VAT / GST Tax At Product Level checkbox if you want to attach tax jurisdictions to Item Master parts rather than basing taxes on a customer or vendor and their address. If the checkbox is selected:

    • Document jurisdictions will no longer be allowed and entry of the customer jurisdiction and the customer or vendor address jurisdictions will no longer be available.

    • Customers and vendors marked taxable and used in documents such as(SO, PO, and invoices) will automatically have taxable Item Master parts pulled in as taxable.

    • Other customers and vendors or non-taxable parts will automatically be marked as non-taxable although item flags are editable.

    • All jurisdictions will come from the Item Master unless dealing with a non-standard part.

    • Item jurisdictions will not be editable through the tax detail.

  9. Select how to post each subledger to the general ledger in the Default Posting section.

    a. In the AP list, select an appropriate option to post. The available options are: Post Nightly, Post Immediately, Post Manually, and Never Post.

    b. In the AR list, select an appropriate option to post accounts receivable. The available options are: Post Nightly, Post Manually, Never Post.

    c. In the OC list, select an appropriate option to post order costing. The available options are: Post Nightly, Post Immediately, Post Manually, and Never Post.

    d. In the PR list, select an appropriate option to post payroll. The available options are: Post Nightly, Post Manually, and Never Post.

  10. On the Toolbar, click Save. The changes are saved.