Add a manual journal entry based on an existing journal entry

Made2Manage records most transactions in the four subledgers. But certain transactions, such as filling the petty cash box, making corrections, and making adjustments at period-end, require manual journal entry. Manual journal entries post directly to the general ledger. You can add a manual journal entry based on an existing journal entry.

To distribute a posting from one account to others by pre-assigned percentages: First, set up an automatic journal entry distribution. Then, to apply the distribution, make a manual journal entry.

To add a manual journal entry based on an existing journal entry

1. Open the Journal Entry (GLJE) page.

   a. Select Financial Management > Financial Transactions > General Ledger > Journal Entry.

   Or

   b. Search for GLJE or Journal Entry in the Navigation box and then select Journal Entry.

   The Journal Entry (GLJE) page appears.

2. Select the journal entry you want to copy:

   • Browse and select the required journal entry:

     i. On the Toolbar, click Browse.

     The Browse For Journal Entry page appears.

     ii. Select a row that contains the required journal entry, and click Select.

     Or, double-click the row that contains the required journal entry.

   • Base the journal entry on information on the page

     i. On the Toolbar, click Copy.

     The Copying Journal Entry window appears.

     ii. Select the journal entry information you want to copy:

     • Click the Same Account Numbers-–Same Amounts to copy this journal entry’s account numbers and amounts.

     • Click the Same Account Numbers–Zero Amounts to copy this journal entry’s account numbers and enter your own amounts.

     • Click the Reversing Journal Entry to create a reversed journal entry based on the one in the Journal Entry page.

     • To copy a recurring journal entry:

     Click the Recurring Journal Entry.

     In the Recurring Journal Entry section, click the lookup reference at the end of the Starting Period field.

     The Lookup For Period From window appears.

     Select a row that contains the required starting period, and click Select.

     Or, double click a row that contains the required starting period.

     Click the lookup reference at the end of the Ending Period field.

     The Lookup For Period To window appears.

     Select a row that contains the required starting period, and click Select.

     Or

     Double-click a row that contains the required starting period.

     In Every field, select how often you want the entry to occur.

3. Identify the journal entry:

   a. Type the journal entry number in the Journal Entry # field, if you use manual sequencing.

   b. In the Transaction Date field, type the transaction date.

   Or click the calendar icon at the end of the Transaction Date field to display the Calendar. Select the required date.

   c. Select the Auto Reverse checkbox, to automatically reverse this journal entry’s transactions in the next period.

4. Enter a transaction:

   a. Click the GLAccount lookup reference.

   The Lookup For GL Account window appears.

   b. Select a row that contains the required account, and click Select.

   Or

   Double-click the row that contains the required account.

   c. In the Transaction Description field, enter a brief description of the transaction.

   d. In the Debit or Credit fields, as appropriate, enter the debit or credit.

   Or

   Click the calculator icon at the end of the Debit or Credit fields to display the Calculator. Enter the required value.

   e. On the Toolbar, click Save.

   Note: Total debits and credits must be equal.

5. For each remaining transaction you must enter:

   a. On the Toolbar, click New.

   Or

   On the Toolbar, click Copy to base this transaction on the one shown at the bottom of the Journal Entry page.

   b. Repeat step 4.

6. To change or remove a transaction:

   • To change a transaction:

     i. Click the transaction in the list of transactions.

     ii. Make your changes.

     iii. On the Toolbar, click Save.

   • To remove a transaction:

     i. Click the transaction in the list of transactions.

     ii. On the Toolbar, click Delete.

     A message, Preparing to delete this information. Are you sure? appears.

     iii. Click Yes. The transaction is deleted.

     Or

     Click No to retain the value.

7. Post the journal entry:

   a. On the Toolbar, click Status.

   The Post Journal Entries window appears.

   • To post only the current journal entry:

     i. Click the Current Journal Entry Only.

     ii. Click OK.

   • Or to post multiple journal entries:

     i. Click the Select From a List of Started Journal Entries.

     ii. Click the lookup reference at the end of the Year field.

     The Lookup For Accounting Year window appears.

     iii. Select a row that contains the required accounting period, and click Select.

     Or

     Double click the row that contains the required accounting period.

     The Period and End fields are populated with the selected values.

     iv. You can manually select the checkbox in the Post[?] column. Select the checkbox next to the journal entries you want to post.

     Or

     To select all started journal entries, click Select All.

     Or

     To clear the selected check box(es), click the Unselect All.

     v. Click OK.

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