Process credit card payment of pre-authorized unpaid AR invoices

Use the Capture tab of the Batch Processing - Authorized Payments (CCBATCH) page to pro- cess credit card payments of multiple AR invoices that were pre-authorized for credit card payment after shipping the items.

The following conditions must be met to process the credit card payment for a pre-authorized unpaid AR invoice:

• Your company must have an account with a payment gateway supported by Made2Manage (PayPal, Authorize.Net, or Moneris).
• You must set up the payment gateway for integration with Made2Manage.
• A payment gateway must be set in the Active status.
• The logged in user must have the required permissions to process credit card pay- ments.

To process the credit card payment of pre- authorized unpaid AR invoices

1. Open the Batch Processing - Authorized Payments (CCBATCH) page.

   Select Financial Management > Financial Transactions > Accounts Receivable > Batch Processing - Authorized Payments.

Or

1. Search for CCBATCH in the Navigation box and then select Batch Pro- cessing - Authorized Payments.

   Batch Processing - Authorized Payments (CCBATCH) page appears.

2. The Posting Date displays the current system date. Modify it if required.

   The Posting Date must be in an Open AYRS period. It must not be less than the Invoice GL Post Date of any of the invoices that you plan to select for pro- cessing.

3. Click the Capture tab if this is not the currently selected tab.

   The Pre-Authorized Invoices grid lists the unpaid invoices that have been authorized for credit card payment.

4. On the Toolbar, click Refresh List to refresh the invoices displayed in the grid.

5. Filter the invoices to process for credit card payment using any of the following methods, if required:

   » In the box below a column header, type appropriate values in the required columns to only display invoices that match the given cri- teria. For example, in the box under the Customer Number column, type 109 to display only the invoices of that customer.

   » Click the filter icon beside a column header’s box, and then select a specific value to only display invoices that match the selected value.

6. To select a specific invoice, select the check box that corresponds to the required invoice’s row.

   Or, select the check box beside the column header of the Select column to select all invoices in the grid.

7. On the grid toolbar, click Process Capture to process credit card payment for the selected invoices.

   The Process Capture button is enabled only when you select at least one invoice.

   If the transaction is processed successfully the message, Transaction Status Suc- cessfully Completed Invoice List: <Invoice Number> appears. The status of the AR invoices are changed to Paid in Full or Partially Paid according to the pay- ment made. Cash receipt transactions are automatically generated with the Paid status and Credit Card payment method. All normal M2M postings for the cash receipts are then processed. The processed invoices are no longer displayed in the Batch Processing - Authorized Payments (CCBATCH) page.

   If the payment gateway is unable to process the transaction, the error message is logged in the file specified in the Payment Gateway Setup (CCSETUP) page.