Approve one tag's inventory count (or mark the tag missing or void)

Article • 6/22/2025 • 2 min read

After you record inventory counts and verify them, you can approve them by tag record. And as necessary, you must mark tag records as missing or void. You can post only approved tag records to on-hand inventory and the general ledger. For example, you may want to approve tags 1-200, mark tag 201 as missing, approve tags 202-399, and mark tag 400 as void.

To approve one tag’s inventory count

  1. Open the Physical Inventory - Tag Entry/Update (PHYINV) page.

    • Select Production Management > Production Transactions > Inventory > Physical Inventory > Physical Inventory - Tag Entry/Update.

    Or

    • Search for PHYINV or Physical Inventory - Tag Entry/Update in the Navigation box and then select Physical Inventory - Tag Entry/Update.

      The Physical Inventory - Tag Entry/Update (PHYINV) page appears.

  2. In the Facility list, select the facility.

  3. In the Tag No field, type or select the required tag number.

  4. Click the Status button. The Change Status window appears.

  5. In the Change Status to list, specify the change:

    • Select Started to Approved, to approve the tags.

    • Select Unused to Missing, to mark the tags as missing.

    • Select Started or Approved to Void or Unused to Void as appropriate, to mark the tags as void.

  6. Click Current Tag records only.

  7. Select the Print the Update Report Error check box, to print a report of why the tag cannot be approved, if it cannot be approved.

  8. Click OK.

    The Sort (PHYSRT) window appears. Use this window to select tag ranges to approve.

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