Add a manual journal entry from beginning

Article • 6/30/2025 • 3 min read

Made2Manage records most transactions in the four subledgers. But certain transactions, such as filling the petty cash box, making corrections, and making adjustments at period-end, require manual journal entries. Manual journal entries post directly to the general ledger.

To distribute a posting from one account to others by pre-assigned percentages: First, set up an automatic journal entry distribution (see the Related Information). Then, to apply the distribution, make a manual journal entry.

To set up a journal entry that automatically recurs, first make a manual journal entry. Then specify the recurrence.

To add a manual journal entry from beginning

Open the Journal Entry (GLJE) page.

a. Select Financial Management > Financial Transactions > General Ledger > Journal Entry.

Or

b. Search for GLJE or Journal Entry in the Navigation box and then select Journal Entry.

The Journal Entry (GLJE) page appears.
On the Toolbar, click New.
Identify the journal entry:

a. In the Journal Entry # field, type the journal entry number, if you use manual sequencing.

b. In the Transaction Date field, type the transaction date.

Or, click the calendar icon at the end of the Transaction Date field to display a Calendar. Select the required date.

c. Select the Auto Reverse checkbox, to automatically reverse this journal entry’s transactions in the next period.
On the Toolbar, click Save.
Enter a transaction:

a. On the child toolbar, click New.

b. Click the GL Account lookup reference.
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 The **Lookup For GL Account** window appears.
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c. Select a row that contains the required account, and click Select.

Or, double-click the row that contains the required account.

d. In the Transaction Description field, enter a brief description of the transaction.

e. In the Debit or Credit fields, as appropriate, enter the debit or credit.

Or, click the calculator icon at the end of the Debit or Credit fields to display the Calculator. Enter the required value.

f. On the Toolbar, click Save.
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Note: Total debits and credits must be equal.
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For each remaining transaction you must enter:

a. On the Toolbar, click New.

Or, on the Toolbar, click Copy to base this transaction on the one shown at the bottom of the Journal Entry page.

b. Repeat Step 5.
To change or remove a transaction:

To change a transaction:

i. Click the transaction in the list of transactions.

ii. Make your changes.

iii. On the Toolbar, click Save.
To remove a transaction:

i. Click the transaction in the list of transactions.

ii. On the Toolbar, click Delete.

A message, Preparing to delete this information. Are you sure? appears.

Click OK. The transaction is deletd.

Or

Click Cancel to retain the value.

iii. Or, click the trash icon under the Action column to delete a journal entry item.

A message, Are you sure you would like to delete this record? appears.

Click OK. The transaction is deleted.

Or

Click Cancel to retain the value.

Post the journal entry:

a. On the header, click the Status.

The Post Journal Entries window appears.

b. To post only the current journal entry:

i. Click Current Journal Entry Only.

ii. Click OK.

c. Or, to post multiple journal entries:

i. Click the Select From a List of Started Journal Entries.

ii. Click the Year lookup reference.

The Lookup For Year window appears.

iii. Select the row that contains the required accounting period, and click Select.

Or, double-click the row that contains the required accounting period.

The Period and End fields are populated with the selected values.

iv. You can manually select the checkbox in the Post[?] column. Select the checkbox next to the journal entries you want to post.

Or, to select all started journal entries, click Select All.

Or, to clear the selected checkbox(es), click Unselect All.

v. Click OK. The journal entries are posted.

Or

Click Cancel to exit from the Post Journal Entry window.