Record and distribute actual landed costs on an invoice

You must record an item’s actual landed costs and reconcile (distribute) the estimated landed costs with the actual landed costs. When you distribute a cost, you update the landed costs clearing account.

To record and distribute actual landed costs for an invoice

1. Create a miscellaneous invoice with the landed costs.

2. Open the invoice:

3. Open the Vendor Invoice & Debit Memo (APINV) page.

   • Select Financial Management > Financial Transactions > Accounts Payable > Vendor Invoice and Debit Memo.

   Or

   • Search for APINV in the Navigation box and then select Vendor Invoice and Debit Memo.

   The Vendor Invoice & Debit Memo (APINV) page appears.

   1. On the Toolbar, click Browse.

   2. Highlight the invoice and click Select. Or double-click the invoice to use.

4. Find the item:

5. Click the Line Items tab.

   1. Highlight the item for which you want to record and distribute costs.

   2. On the Toolbar, click More Actions.

   3. Select More Actions > Actions > Dist Land Cost. The Dist Land Cost page appears.

6. Find the receiver that contain the items:

   1. On the grid toolbar, click Copy > Receivers. The Copying Receivers window appears.

   2. Click the Receiver lookup reference and double-click the receiver to use.

   3. Click the Item lookup reference and double-click the item to use.

   4. Click Save.

   5. Repeat the above steps for all receivers you want to include.

7. Record the actual landed costs for the item:

   1. Type the miscellaneous invoice’s actual landed cost in the Amount to Reconcile field.

   2. On the Toolbar, click Save.

8. Distribute the difference between the estimated costs and the actual landed costs to the landed costs clearing account.

   1. Click Distribute Cost.

   The Distribute Cost window appears.

   2. Select how to distribute costs in the Distribute Cost By area:

   3. To distribute costs by quantity received, click Quantity.

      • To distribute costs by receiver value, click Receipt Value.

      • Click the Receiver No lookup reference button and double- click the receiver to use.

   4. In the Distribute field, type the amount to distribute.

   5. On the header, click Save.