Print AP checks

After you apply amounts to an invoice, you can print checks to send it to vendors. When you print these checks, the payments post to the general ledger. You can also test print and reprint checks (a reprint voids the posting).

To generate AP Checks Report

1. Open the Print AP checks (APPCHK) page.

   • Select Financial Management > Financial Transactions > Accounts Payable > Print AP checks.

   Or

   • Search for APPCHK in the Navigation box and then select Print AP checks. The Print AP checks (APPCHK) page appears.

2. The Bank Name field displays the bank account set as the default bank account in the Bank Names tab of the Accounts Payable (CSAP) page. If no default bank account exists, the Bank Name field displays the first bank account created.

3. To change the bank account:

   1. Click the Bank Name lookup reference.

      The Lookup For Bank Name window appears.

      Select the bank account from which you want to pay the checks and click Select.

4. If you use multiple currency feature, in the Currency field, select the currency to use.

5. In the Highest Urgency and Lowest Urgency fields, enter the range to display only the payment urgencies within the range.

6. In the Starting Check Number field, set the first check number to print.

   You cannot change the check number to a number that was used previously. To view previously used check numbers, print the check register.

7. If the date on the checks is not the current date, in the Check Date field, enter the check date.

8. In the Check Sequence area, select Vendor Name or Vendor Number to specify the order in which to print the checks.

9. On the Toolbar, click Save to save, else click Cancel.

To select AP Checks to Print

1. To print one check, select the check box in Select column. Or

   To print all the checks, select the Select check box. Or

   To print all but a few of the checks, highlight the ones you do not want to print, and clear the check box(es) manually.

   Or

   To clear all the check boxes, clear the Select check box.

2. On the Toolbar, click Refresh List to refresh the checks displayed in the grid.

3. Select the AP checks required to print.

4. On the Toolbar, click More Actions.

5. Select More Actions > Actions > Print Checks. The Print Checks window appears.

6. To pause the printer after each check, select the Pause After Each Check check box.

7. To use a printer other than the default printer, on the grid toolbar, click Change Printer.

   The Printer Settings window is displayed.

8. Select the printer and click Save.

9. To print a test check, on the Toolbar, click Test Print, else click Print.

10. Use the Check Verification tab to reprint any checks that did not print correctly the first time.

    When you reprint a check, Made2Manage voids the check shown in this window and creates a new check.

11. To re-print, highlight the check number you want to reprint and click Re-Print.

12. On the Toolbar, click Save to void and reprint the check, else click Cancel.

13. To void a check without reprinting it, highlight the check number you want to void.

14. Click Void Check.

15. On the Toolbar, click Save.

    A message is displayed stating that this action will void the checks.

16. To undo void check without reprinting, click Cancel.