Add a normal invoice from multiple receivers

You can add an account payable invoice based on multiple receivers, which is most useful when a vendor sends one invoice for many shipments.

To add a normal invoice from multiple receivers

1. Set up the invoice.

2. On the Toolbar, select Copy > Normal Invoice > Multiple Receivers. The APINV Multi Receiver window appears.

3. Select the vendor and receiver information.

   1. Click the Currency Lookup Reference.

      The Lookup For Currency window appears.

   2. Select the row that contains the vendor’s currency if it’s different from the default currency and click Select.

      Or double-click the row that contains the required currency.

   3. Click the Vendor Lookup Reference.

      The Lookup For Vendor window appears.

   4. Select the row that contains the required vendor and click Select. Or double-click the row that contains the vendor to use.

   5. Select the receiver.

   6. ≡ Click Select All to include all receivers in the window.

      ≡ Select the check box in the receiver’s Include column to select a specific receiver.

   7. Click OK.

4. Specify the vendor invoice number and date to post to the general ledger.

   1. In the Invoice Number field, type the vendor invoice number.

   2. If required, in the Post GL Date field, change the date to post to the general ledger.

5. For EFT vendors, in the Payment Mode list, select the payment mode: EFT or Check.

   For EFT vendors, the default payment mode is EFT.

   1. Specify payment terms.

   » Use the vendor’s payment terms

   » Use COD.

   » Use cash.

   1. Specify the shipping charges.

   2. Click the Accounting Summary tab.

   3. In the Shipping Charges field, type the shipping charges.

   4. Add tax information.

   5. Click the Order Info tab.

   6. In the Tax Point Date field, type the date.

   7. If your company uses geographic-based taxes, click the Jurisdiction Lookup Reference, and from the Lookup For Jurisdiction window, select the jurisdiction.

      You can also click the Accounting Summary tab, and in the Tax total field, type the total tax.

6. On the Toolbar, click Save to save the changes.