Add a miscellaneous accounts payable invoice

You can add a miscellaneous invoice in Made2Manage when you receive an invoice for expenses for which you do not usually receive (for example, electricity at your company). You must also create a miscellaneous invoice for amounts that represent landed costs.

To add a miscellaneous invoice

1. Set up the invoice.

2. Select the type of invoice and purchase order:

   1. On the Toolbar, select Copy > Miscellaneous Invoice > Vendor.

   The Copying Vendor window is displayed.

   2. Select a row and click Select. Or double-click the row that contains the required vendor.

   The blank row below the column header allows you to filter the existing records in the grid.

3. Specify the vendor invoice number and posting date.

   1. In the Invoice Number field, type the vendor invoice number.

   2. If required, in the Post GL Date field, change the date to post to the general ledger.

4. For EFT vendors, from the Payment Mode list, select the payment mode: EFT or Check.

   For EFT vendors, the default payment mode is EFT.

   1. Specify payment terms.

   » Use the Payment Type: Terms option.

   » Use Payment Type: COD option.

   » Use Payment Type: Cash option.

   The Payment Type: Cash option is not displayed for invoices that have Payment Mode: EFT.

   1. Specify shipping charges.

   2. Click the Accounting Summary tab.

      1. In the Shipping Charges field, type the shipping charges.

   3. Specify the tax information:

   4. Click the Order Info tab.

      1. If your company uses geographic-based taxes,

      click the Jurisdiction Lookup Reference, and select the jurisdiction

      You can also click the Accounting Summary tab and type the tax total in the Tax total field.

      2. On the Toolbar, click Save.

5. Add the item.

6. Click the Line Items tab.

   1. On the grid toolbar, click New.

   2. Click the Part Number Lookup Reference button. The Lookup For Part Number window appears.

   3. Select a row and click Select. Or double-click the row that contains the part to use.

   4. Specify additional information:

      1. In the Invoiced Quantity field, type the quantity.

      2. In the Unit Of Measure list, select the unit of measurement for the item.

      3. In the Unit Price field, type the unit price.

      4. In the Discount Percentage (%) field, type the discount percentage.

      5. In the Discount Amount field, type the discount amount.

7. To change the general ledger expense account

   1. Click the Expense GL Number Lookup Reference.

      The Lookup For Expense GL Number window appears.

   2. Select a row and click Select. Or double-click the row that contains the account to use.

8. To change the general ledger accounts payable account:

   1. Click the AP GL Number Lookup Reference.

      The Lookup For AP GL Number window appears.

   2. Select a row and click Select. Or double-click the row that contains the account to use.

9. Select the Taxable check box if the item is taxable.

10. If your company uses geographic-based taxes, click the Jurisdiction Lookup Reference, and select a jurisdiction.

1.  On the **Toolbar**, click **Save** to save the invoice.