Add a debit memo from an invoice

You can add a debit memo from an accounts payable invoice if the invoice type is miscellaneous. You use a debit memo when you want to apply credit to an invoice or balance you owe.

To add a debit memo from an invoice

1. Set up the debit memo.

2. Specify the debit memo type and the invoice.

   1. On the Toolbar, select Copy > Debit Memo > Invoice. The Copying Invoice window appears.

   2. Select the invoice.

   3. In the blank box of the Invoice Number column, type the invoice number and press Enter.

      The blank area acts as a filter. The required invoice number is listed in the Copying Invoice window.

   4. Double-click the invoice to use.

   5. Select the items.

      » If there is a single item, select the row and click Select.

      » If there is more than one item listed for the invoice, click Next. From the list of items displayed, select the required items and click Select.

3. Specify the vendor

   1. In the Invoice Number field, type the new vendor invoice number.

   2. If required, in the Post GL Date field, change the date to post to the general ledger.

4. Specify payment terms:

   » Use vendor payment terms.

   » Use COD.

   » Use cash.

5. Specify the shipping charges:

   1. Click the Accounting Summary tab.

      1. In the Shipping Charges field, type the shipping charges.

6. Add tax information:

   1. Click the Order Info tab.

      1. In the Tax Point Date field, type the date.

   2. If your company uses geographic-based taxes, click the Jurisdiction Lookup Reference, and from the Lookup For Jurisdiction window, select the row that contains the jurisdiction.

7. On the Toolbar, click Save to save the changes.

8. Click the Line Items tab to view the debit memo details.

   The Vend Quantity Invoiced, Extended Price, and the Invoice Total values are displayed according to the Negative Numbers display format setup in the Country/Currency Formats (CURR) page when they have negative values.