Time Entry

Using Time Entry window, you can:

• Post time spent on work for a given employee on a particular day.
• To make changes to charges already posted.
• View time charged by users over a specified period of time.

Searching for Time Entry

Perform the following procedure to search for time entry:

1. Choose Employees > Time Entry from the main menu or select Time Entry from Employee/Labor Search screen contextual panel to open the time entry screen.

The Time Entry: < Logged In User/Employee Id > page opens.

2. Enter the required Start Date and End Date fields. By default, Today’s date will be displayed in both the fields.

3. Optionally, enter full or partial values in the Employee and Work Order fields. The Employee field will be defaulted to the logged in Employee. If you select Time Entry from Employee/Labor Search screen contextual panel , Employee field will be auto populated with the selected employee Id.

4. Click Search button to display the list of time entries that match the selection criteria. See Generic Components also.

Time Entry Search Screen Grid

In time entry screen, a list of time entries matching the selection criteria will be displayed in grid. See Grid Components for more details on grid.

Action Bar

In the Time Entry: <Logged In User/Employee Id window, you can select the required record to see the following action bar items:

1. New : Opens Enter New Time window to add the new time entry. See for more details.

2. Edit : Opens Time Reported for <Employee Id> window to update the existing details. You can update the required details and click on Save button to update the new values. You can click on Cancel button to exit the window. The fields will be similar to the Enter New Time fields in window.

3. Delete : Opens the pop up with Are you sure you want to delete Time Entry? message.

   • You can click on Delete to delete the time entry from the grid. If deleted successfully, Time Entry deleted successfully. message pop up appears and the record will be removed from the grid. If not error message will be displayed and you can read the error and proceed.
   • You can click on Cancel to exit the pop up.

Enter New Time

In Enter New Time window, you can add a new time entry. The window consists of the following fields:

• Work Date* : By default, it is the today’s date. You can enter or select the required date.

• Work Order #* : You can enter or search the required work order number.

• Employee* : You can see the current logged in user in this field. You can search and update the different employee if you have security access to the Has access to other employee IDs field in Worker Time Reporting security window.

• Craft* : By default, employee’s default craft is displayed. You can select the required value from the drop down.

• Hours* : You can enter the required hours or click on increment/decrement to update the required value.

• Occurrence* : By default, 1 is selected. You can enter or click on increment/decrement to update the required value.

All the above fields are mandatory fields and you must enter them.

• Rate Name : By default, Str.Time (Standard Time) is selected. You can select the required value from the drop down if required.
• Comments : You can enter the comments if required.

After updating the fields, you can select any of the following:

• Add : This will save the new time entry data and the new record will be displayed in Time Entry grid. The record will also be added in Labor Activity Search grid.
• Cancel : This will cancel the process of adding the new time for the selected employee.

You can add multiple time entries if required.